Plan Limits and Quotas

At a glance

WaffleInvoice has two plans: Free and Pro ($19/month or $190/year). The free plan is permanent — no trial — and is built so you can run a real business on it indefinitely if email sending is light and you collect payment manually.

Free plan

• Unlimited invoice creation — no cap on how many invoices, estimates, or clients you can build.

• Email invoicing — up to 25 invoice emails per rolling 30-day window. Brand-new accounts (under 14 days old) also have a 5-emails-per-24-hours cap.

• Client portal access — share a link, clients view and download their invoices.

• PDF download.

• Manual payment tracking (cash, check, bank transfer).

• Customer tags and saved services.

• Basic dashboard.

• A card is required on file before your first email send (free to add, never charged).

Pro plan

• Everything in Free, plus:

• Unlimited invoice email sending — the 25/month and 5/day caps are removed.

• Online payment collection — ACH and card payments via Stripe, directly on the invoice page.

• SMS notifications — invoice delivery SMS, on-my-way SMS, and SMS reminders.

• Recurring invoices and installment plans.

• Automatic payment reminders (before, on, and after the due date) and configurable late fees.

• Branding removal — your invoices and portal pages drop the WaffleInvoice footer.

• Multi-user (team members) with role-based access.

• API access for custom integrations.

• Time tracking with billable rates.

• Advanced reporting (revenue, aged receivables, lifetime value).

• Status board, auto estimate follow-ups, Google review requests, custom invoice templates.

What never has a cap on either plan

• Invoice creation.

• Estimate creation.

• Client count.

• PDF downloads.

• Portal link shares.

• Estimate email sends (unmetered on every plan).

• Manual payment records.