Free invoicing hub
Invoicing for Service Businesses
Trades and service businesses live and die by cash flow. This hub gathers the invoicing tools that keep it moving: itemized templates built for your trade that separate labor from materials, a late fee calculator, a payment terms cheat sheet, and straight-talking guides on getting paid and handling clients who go quiet. All free, all usable without an account.
Built for contractors, HVAC techs, plumbers, electricians, cleaners, landscapers, handymen, and any service business that sends itemized invoices and wants to get paid without chasing.
New: read The State of Freelance Invoicing 2026, our data report on what freelancers charge and how long they wait to get paid.
Templates
Invoice templates for service businesses
Free Contractor Invoice Template
Build a clean, professional contractor invoice in your browser, fill in your labor and materials, and download it as a PDF in seconds.
Open templateHVAC Invoice Template
A ready-to-use HVAC invoice template for service calls, installs, and maintenance. Itemize the diagnostic, labor, and parts, then download a clean PDF.
Open templatePlumber Invoice Template
A professional plumber invoice template for service calls and installs. Itemize the service call, labor, and parts, then download a clean PDF.
Open templateCleaning Service Invoice Template
A professional invoice template for cleaning service businesses. List recurring and one-time jobs, preview live, and download a clean PDF.
Open templateLandscaping Invoice Template
A professional landscaping invoice template for maintenance and design jobs. List your services and materials, preview live, and download a PDF.
Open templateFree tools
Calculators that help you price and get paid
Guides
Read up on getting paid
How to Charge a Late Fee on an Invoice (Legally and Without Drama)
How to charge a late fee on an invoice the right way: common rates, how to calculate it, how to word it, and how to collect without losing the client.
What Does Net 30 Mean on an Invoice? (Plain-English Guide)
What does net 30 mean on an invoice? It means payment is due within 30 days. Here is how it works, with real examples and cash-flow math.
A Client Won't Pay: What to Do (Step by Step)
A client won't pay your invoice? Here is the exact step-by-step escalation ladder, from a friendly nudge to small claims court, with sample wording.
Service businesses invoicing FAQs
Should a service business separate labor and materials on invoices?
Yes. Itemizing labor and materials separately builds trust, makes change orders easier to reconcile, and helps if a customer questions a charge. Every template here does it by default.
What payment terms work best for trades?
Residential work is usually due on completion, often by card on site. Larger jobs use a deposit plus balance, and commercial or property-management accounts commonly run Net 30.
Can I charge a late fee on an overdue invoice?
Yes, as long as the fee was agreed in advance in your contract, estimate, or invoice terms. A common rate is 1% to 1.5% per month. Use the late fee calculator on this page to see the math.
How do service businesses get paid faster?
Collect on completion with a card reader or payment link, take a deposit on bigger jobs, itemize clearly so there are no disputes, and turn on automatic reminders for the accounts that drift.
Is WaffleInvoice free for service businesses?
Yes. Unlimited invoices are free with no watermark. Pro ($19/mo) adds recurring billing, automatic reminders, and time tracking when you need them.
Free for unlimited invoices.
Send branded invoices, accept card and bank payments, and track who has paid, all from one free account.