Invoice software for service businesses that have outgrown templates and separate payment links
WaffleInvoice is built for freelancers, agencies, consultants, contractors, and small service teams that need branded invoices, approved estimates, payment reminders, and a client-friendly payment flow that still makes sense after the invoice is sent.
Free forever — unlimited invoices and estimates. Upgrade to Pro only when recurring billing, email delivery, and online payments become part of your workflow.
Replace
PDFs, separate payment links, and reminder notes that live in too many places
Handle
Estimates, invoices, reminders, receipts, attachments, and payment status together
Free forever
Unlimited invoices on the free plan — no trial, no cap. Upgrade only when automation and payments become part of the workflow
How it works
From estimates to payment collection to billing history — WaffleInvoice keeps the workflow connected so nothing slips through the gaps between tools.
See pending invoices, overdue status, payment amounts, and upcoming due dates without opening individual files or separate apps.
Add line items, set payment terms, upload supporting documents, and brand the invoice before it goes to the client — all from one editing screen.
See which clients need invoicing or payment follow-up, outstanding balances, and the next action — without hunting through email threads or separate apps.
Set up monthly retainers once — WaffleInvoice sends them on schedule with automatic reminders so you focus on the work, not the billing admin.
Best fit if
Probably not the fit if
Start with your main job
Choose one route and move straight into setup. Each path is built around a concrete billing bottleneck, not a generic feature list.
Recurring billing
Run monthly retainers and repeat invoices
Stop rebuilding monthly invoices and reminder follow-up from scratch every cycle.
Estimate approval
Turn approved estimates into billable work
Convert accepted scope into invoices without retyping line items or client context.
Client experience
Give clients a cleaner portal and payment flow
Keep invoice review, payment, receipts, and billing history in one client-facing path.
Plan fit
Compare Starter vs Pro
Choose by billing stage now, and know exactly when recurring payments justify an upgrade.
Why teams switch
WaffleInvoice is for service businesses that have outgrown PDFs, separate payment links, reminder emails, and client context spread across too many places.
Estimate approval to invoice
Important when quoted work still needs to become billable work quickly.
Recurring client work
Critical for retainers, maintenance plans, and repeat monthly billing.
Payment collection
The hard part is usually not sending the invoice. It is getting paid on time.
Client context
Clients pay faster when receipts, proofs, and billing details are easy to review.
Simple pricing
No setup fee. No extra platform fee on payments. Just straightforward pricing for service-business billing.
$0/mo
Unlimited invoices and estimates, client portal access, PDF download, and manual payment tracking — no trial, no cap, no card required.
Stay here as long as it fits. Upgrade only when automation and online payments become part of your workflow.
Start free — no card required$19/mo
Best if recurring invoices, payment reminders, or ACH/card collection already show up in your normal client workflow.
Upgrade when separate payment links and manual follow-up have become routine admin work.
Compare plansBefore your first invoice
These are the first questions most new users ask before committing to their first invoice workflow.
Signup confidence
Yes. The free plan is for creating invoices and tracking manual payments. Connect online payments when you upgrade to Pro — ACH and card collection are a Pro feature.
Compare Free vs ProSignup confidence
Yes. The free plan lets you send unlimited invoices, share client portal links, and see the full billing experience from the client side — with no time limit. Upgrade to Pro only when you need email delivery, online payments, or automation.
See pricing detailsSignup confidence
Yes. Recurring invoices, reminders, and payment collection are built for repeat service billing, which makes WaffleInvoice a better fit once retainers or ongoing client cycles start to create admin drag.
See recurring billingSignup confidence
No. Most teams start by replacing the weakest part first, usually sending cleaner invoices, collecting payment from one link, or tightening recurring follow-up before they move more of billing into one place.
Read all FAQsAfter you click start free
WaffleInvoice guides new accounts through a short setup path so the first draft and send moment feel intentional, not like a blank workspace.
Step 1
Start free with unlimited invoices — no card required. Keep your existing process while you validate the product with real client work.
Step 2
Use the launch checklist to add a client once and create your first invoice or estimate without guessing what comes next.
Step 3
Deliver a client-ready invoice link, then track payment status and follow-up from the same billing workspace.
