For freelancers, agencies, and service businesses
Create branded invoices in minutes and email them straight to clients at no cost. Upgrade to Pro when you want unlimited sends, online payments, SMS reminders, and recurring invoices. Built for plumbers, electricians, cleaners, designers, consultants, and other service businesses.
25 free invoice emails a month Pro $19/mo for unlimited sends + payments No card required to sign up
Replace
PDFs, separate payment links, and reminder notes that live in too many places
Handle
Estimates, invoices, reminders, receipts, attachments, and payment status together
Free forever
25 invoice emails a month at no cost. Upgrade only when you outgrow the cap or need payments
Trusted by service businesses
“Setup took maybe 90 seconds and I sent my first invoice the same minute. Way cleaner than the spreadsheet I used to use.”
Sarah K.
Freelance designer · Independent
Austin, TX
“I switched from Wave because billing felt like a part-time job. Now invoices, reminders, and payments are in one place.”
Marcus T.
Contractor · Owner-operator
Denver, CO
“Clients pay in two days instead of two weeks because the link is right in the invoice email. Honestly worth Pro on day one.”
Jenna R.
Consultant · Solo practice
Portland, OR
How it works
No setup wizard, no template hunting, no separate payment link to wire up. Add a client once and the rest of the invoicing workflow stays connected.
Add a client
Save a client with billing details, contact info, and notes. Reuse them on every future invoice or estimate without retyping anything.
Build the invoice
Add line items, taxes, attachments, and payment terms in a single editor. Save as draft or send the branded invoice link straight to the client.
Get paid
Clients pay online by ACH or card. Status updates automatically and reminders go out on schedule, no separate payment link, no spreadsheet to keep.
Just shipped
Customer Tags, Status Board, Auto Estimate Follow-ups, Google Review Requests, Saved Services, and SMS Notifications are live or launching soon. More ways to stay organized and get paid faster.
Label clients with colored tags and filter your list instantly. Organize by trade, project type, or status.
A kanban board showing every estimate and invoice by status. Color-coded staleness indicators flag stale work automatically.
Automatic friendly reminders at 3 and 7 days for pending estimates. Stop losing quotes to no-replies.
Automatically ask clients for a Google review 1 hour after they pay. Build your online reputation on autopilot.
Build a library of pre-defined services and add them to invoices in one click. Includes templates for 12+ service niches.
Text clients when invoices are sent, payments are due, or money comes in. Keep clients informed on the channel they check most.
Best fit if
Probably not the fit if
Start with your main job
Choose one route and move straight into setup. Each path is built around a concrete billing bottleneck, not a generic feature list.
Recurring billing
Run monthly retainers and repeat invoices
Stop rebuilding monthly invoices and reminder follow-up from scratch every cycle.
Estimate approval
Turn approved estimates into billable work
Convert accepted scope into invoices without retyping line items or client context.
Client experience
Give clients a cleaner portal and payment flow
Keep invoice review, payment, receipts, and billing history in one client-facing path.
Plan fit
Compare Free vs Pro
Choose by billing stage now, and know exactly when recurring payments justify an upgrade.
Why teams switch
WaffleInvoice is for service businesses that have outgrown PDFs, separate payment links, reminder emails, and client context spread across too many places.
Estimate approval to invoice
Important when quoted work still needs to become billable work quickly.
Recurring client work
Critical for retainers, maintenance plans, and repeat monthly billing.
Payment collection
The hard part is usually not sending the invoice. It is getting paid on time.
Client context
Clients pay faster when receipts, proofs, and billing details are easy to review.
Simple pricing
No setup fee. No extra platform fee on payments. Just straightforward pricing for service-business billing.
Payments processed securely by Stripe
$0/mo
Unlimited invoices and estimates, client portal access, PDF download, and manual payment tracking. No trial, no cap, no card required.
Stay here as long as it fits. Upgrade only when automation and online payments become part of your workflow.
Sign Up Free, no card required$19/mo
Best if recurring invoices, payment reminders, or ACH/card collection already show up in your normal client workflow.
Upgrade when separate payment links and manual follow-up have become routine admin work.
Compare plansBefore your first invoice
These are the first questions most new users ask before committing to their first invoice workflow.
Signup confidence
Yes. The free plan is for creating invoices and tracking manual payments. Connect online payments when you upgrade to Pro. ACH and card collection are a Pro feature.
Compare Free vs ProSignup confidence
Yes. The free plan lets you send unlimited invoices, share client portal links, and see the full billing experience from the client side, with no time limit. Upgrade to Pro only when you need email delivery, online payments, or automation.
See pricing detailsSignup confidence
Yes. Recurring invoices, reminders, and payment collection are built for repeat service billing, which makes WaffleInvoice a better fit once retainers or ongoing client cycles start to create admin drag.
See recurring billingSignup confidence
No. Most teams start by replacing the weakest part first, usually sending cleaner invoices, collecting payment from one link, or tightening recurring follow-up before they move more of billing into one place.
Read all FAQsAfter you sign up
WaffleInvoice guides new accounts through a short setup path so the first draft and send moment feel intentional, not like a blank workspace.
Step 1
Start free with unlimited invoices, no card required. Keep your existing process while you validate the product with real client work.
Step 2
Use the launch checklist to add a client once and create your first invoice or estimate without guessing what comes next.
Step 3
Deliver a client-ready invoice link, then track payment status and follow-up from the same billing workspace.
