Take a look inside
Flip through the product at your own pace, from the dashboard to invoices, automation, and the client portal.
Dashboard
Your whole business at a glance, collected, outstanding, overdue, and exactly what needs attention next.
Create branded invoices in minutes and email them straight to clients, unlimited and free, no card required. Warm, simple, and built to get you paid: upgrade to Pro when you want online payments, SMS reminders, and recurring invoices. Made for plumbers, electricians, cleaners, designers, consultants, and other service businesses.
Unlimited invoices and emails, freePro $19/mo for online payments + remindersNo card required to sign up
Free forever
Every tool below is genuinely free to use, no watermarks, no trial, no credit card. Sign up only when you want to save and send.
Build a professional invoice in your browser and download it as a PDF in under 60 seconds.
Create invoice →100+ free invoice templates for contractors, cleaners, designers, consultants, and every other trade.
Browse templates →Free receipt templates for cash, rent, sales, donations, and more. Give customers proof of payment instantly.
Browse receipts →Free estimate and quote templates for any job. Win the work, then approve to invoice with one click.
Browse estimates →Simple pricing
No setup fee. No extra platform fee on payments. Just straightforward pricing for service-business billing.
Payments processed securely by Stripe
$0/mo
Unlimited invoices and estimates, client portal access, PDF download, and manual payment tracking. No trial, no cap, no card required.
Stay here as long as it fits. Upgrade only when automation and online payments become part of your workflow.
Sign Up Free, no card required$19/mo
Best if recurring invoices, payment reminders, or ACH/card collection already show up in your normal client workflow.
Upgrade when separate payment links and manual follow-up have become routine admin work.
Compare plansQuick answers
Yes, the free plan is free forever, not a trial. It includes unlimited invoice creation, estimates, client portal access, and PDF download with no credit card required. You only pay if you upgrade to Pro ($19/mo) for online payment collection, recurring billing, and automated reminders.
WaffleInvoice is built specifically for small service businesses: freelancers, contractors, plumbers, cleaners, designers, and consultants. The free plan gives you everything needed to send professional invoices and track who has paid, with no time limit, no invoice cap, and no credit card to sign up.
Sign up free (no card required), click "New Invoice," add your business name, client details, and line items, and WaffleInvoice calculates the total automatically. You can email the invoice directly or download it as a PDF, the whole process takes under two minutes.
Yes. The free plan includes 25 invoice emails per month. Each emailed invoice includes a PDF attachment and a view-only link so your client can see the invoice in their browser. If you need to send more than 25 emails per month, Pro removes the limit entirely.
Yes, on the Pro plan ($19/mo). Reminders fire automatically before and after the due date, you configure the schedule once and they run without any further action. On the free plan you can send follow-up emails manually.
Online payment collection is a Pro feature. With Pro, clients can pay by credit card or ACH bank transfer directly from the invoice, no extra platform fee beyond Stripe's standard processing rates. On the free plan you track payments manually and direct clients to pay by check, bank transfer, or any method you choose.
Every professional invoice should have: your business name and contact info, the client's name and billing address, a unique invoice number, the issue date and due date, an itemized list of services with quantities and rates, subtotal, any applicable tax, the total amount due, and clear payment instructions. WaffleInvoice populates your business details automatically once you set up your profile.
For invoicing specifically, WaffleInvoice is faster to set up and easier to use than QuickBooks, and the free plan costs nothing versus QuickBooks' $35+/mo starting price. QuickBooks is the better choice if you also need full-service accounting, payroll, or inventory management. If invoicing and client billing are your primary need, WaffleInvoice is purpose-built for that.
Built by someone who got tired of bad invoices. Read our story →
