Answers to common questions about WaffleInvoice

What is the best free invoice software for freelancers?

WaffleInvoice has a free plan with unlimited invoices, estimates, and clients, plus 25 email sends per rolling 30 days. No card to sign up; card on first Send, never charged on Free. The free plan includes a client portal, PDF download, and manual payment tracking. Upgrade to Pro at $19/month for unlimited sends, online card/ACH payments, recurring invoices, and SMS reminders.

How should I compare the cost of invoice software with online payments?

Compare the subscription price, billing interval, payment-processing fees, client limits, and features you will actually use. Check the price after any introductory promotion ends. WaffleInvoice offers a free plan for creating invoices and tracking payments manually. Pro adds online card and ACH collection through Stripe. Review the current plan details and processing fees before choosing.

Review WaffleInvoice plans and payment fees →

What is the best invoice app for handymen, cleaners, and contractors?

WaffleInvoice is built for mobile service businesses like handymen, cleaners, landscapers, and contractors. It works on your phone, sends branded invoices and estimates on the spot, accepts card and ACH payments, and can text clients SMS reminders when payment is due. The free plan covers occasional jobs; Pro adds recurring billing for repeat clients and automated reminders so you stop chasing payments.

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Is there invoice software with no monthly fee?

Yes. WaffleInvoice has a free plan with no monthly fee: unlimited invoices, estimates, and clients, with 25 email sends per rolling 30 days, a client portal, PDF downloads, and manual payment tracking. No card to sign up; card on first Send, never charged on Free. Upgrade to Pro at $19/month for unlimited sends, online payments, recurring invoices, and SMS reminders.

How do I send a professional invoice and get paid online?

To collect online with WaffleInvoice, create an account, complete the required verification, upgrade to Pro, and connect your Stripe payment account. Then create the invoice and enable the available online payment methods. Your client pays through the hosted invoice page. If you only need a PDF, the free invoice tool works without an account; saving a PDF does not set up online payment collection.

Create a PDF invoice without an account →

What is a good alternative to FreshBooks, Wave, or HoneyBook?

Consider WaffleInvoice if you need invoices, estimates, and a client portal for a service business. The free plan supports manual payment tracking; Pro adds online payments and recurring invoices. Compare those workflows with your current tool, including any accounting, bookkeeping, or project-management features you rely on. Test one sample client and invoice before moving your billing process.

Compare WaffleInvoice vs FreshBooks →

Is there a free plan?

Yes. The free plan includes unlimited invoices, estimates, and clients, with 25 email sends per rolling 30 days, client portal access, PDF download, and manual payment tracking. No card to sign up; card on first Send, never charged on Free. The free plan is permanent.

Do I need a credit card to sign up?

No. Signup only collects your name, email, password, and a phone number for SMS verification. The first time you click Send Invoice we ask you to add a card on file - free to add, never charged. It's a fraud-prevention signal that lets us keep the free plan generous.

How many invoice emails can I send free?

25 per rolling 30-day window on the free plan, with a 5-emails-per-24-hours cap layered on for accounts under 14 days old. Pro lifts both caps. Creating invoices, sharing portal links, and recording manual payments are unlimited on every plan.

What does Pro add?

Pro ($19/month or $190/year) removes the 25-email cap and adds online payment collection (ACH + card), SMS reminders, recurring invoices, automated payment reminders, late fees, branding removal, multi-user, API access, time tracking, and advanced reporting.

What's the password rule?

At least 8 characters with at least one number. We also check against public breach lists and reject any known-compromised password. Existing passwords from the old rule still work - no reset required.

Can I begin without enabling online payments?

Yes. Free accounts send invoices and record cash, check, or bank transfer payments manually. Online ACH and card collection is Pro - that's the main reason most accounts upgrade.

Can I add my branding?

On Pro you can add your logo, colors, custom template, and remove WaffleInvoice branding. The logo upload itself works on the free plan.

Can I create a free invoice without signing up?

Yes. Open the free invoice tool, enter your business and client details, and add your line items. Preview the invoice, then select Download PDF to open the browser print dialog and save it as a PDF. No account is required. Review the saved document before sharing it with your client.

Open the free invoice tool →

Can I use WaffleInvoice for estimates and quotes?

Yes. Create an estimate or quote from a free template, send it to the client for approval, and convert the approved estimate into an invoice in one click, no re-entering line items.

Browse estimate & quote templates →

Does WaffleInvoice offer receipt templates?

Yes. Free receipt templates are available for cash payments, rent, sales, donations, and more at waffleinvoice.com/receipt-templates. Give customers professional proof of payment instantly.

Browse receipt templates →

How do I accept payments?

Enable online payments in Settings. Clients can pay via card or ACH from the invoice page or client portal. You can also mark invoices paid manually for cash, check, or bank transfer.

Can clients see attachments and payment history?

Yes. The client portal can show invoice details, attachments, receipts, and status history so clients have the context they need when reviewing a bill.

Does everything work on mobile?

Yes. Invoices, estimates, portal pages, and payments are mobile-friendly for both you and your clients.

Do you support recurring work or retainers?

Yes. You can set monthly or weekly schedules, add reminders and late fees, and run recurring invoices when repeat client work is a core part of your billing cycle.

Can I use WaffleInvoice for deposits or progress billing?

Yes. You can structure invoices with deposits, partial payments, and milestone-style billing so clients can pay in stages instead of one large lump sum.

Who is WaffleInvoice best for?

It is built for freelancers, agencies, consultants, contractors, and other service businesses that need invoices, estimates, payments, reminders, and client communication in one workflow rather than a disconnected patchwork.