Built for freelance photographers
Invoicing built for photographers who need to get paid before the shoot.
You capture the moments. Your invoicing should be just as professional. WaffleInvoice gives photographers deposit invoices, package pricing, automatic reminders, and a client portal - free.
No credit card required. Free forever for unlimited invoices.
Sound familiar?
The invoicing problems photographers actually face.
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No-shows after you've blocked the date
You turned down other work, prepared your equipment, and showed up - then the client cancelled last minute. You need a non-refundable deposit to protect your time.
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Chasing the final balance after delivery
You delivered the gallery. Now the client has all the photos and you're still waiting for the remaining 50%. The leverage is gone.
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Package pricing is hard to show clearly
Your packages include different numbers of hours, images, and deliverables. Explaining it in a PDF template or plain email is clunky and unprofessional.
✈️
Travel and add-ons are afterthoughts
The mileage, the second shooter, the rush edit - these are real costs that get lost in the shuffle when you don't have line-item invoicing.
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Client history lives in your email inbox
Did this client book last year? What package did they get? You're searching through old emails instead of having a clean client record.
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Every client asks "can you resend the invoice?"
Forwarding old email threads or re-attaching PDFs takes time. Your clients need a self-service way to access their documents.
The fix
One tool for deposits, package invoices, payments, and client records.
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Deposit invoices before the session
Send a retainer invoice for 25%, 50%, or any amount. The client pays online and the booking is confirmed. Your time is protected.
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Package invoices with clear line items
Add each element of your package - session fee, editing hours, number of images, prints, travel - as its own line item. The client sees exactly what they're paying for.
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Final balance invoices after delivery
Send the remaining balance invoice when you deliver the gallery. Add a due date and automatic reminders so you don't have to follow up.
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Online payments via Stripe
Clients pay deposits and balances directly from the invoice link by credit card or ACH. No more Venmo requests or checks in the mail.
🏢
Client portal for documents
Give every client a portal where they can view invoices, download receipts, and access payment history. No more "can you resend that?"
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All bookings tracked in one place
See every client and their invoice status from your dashboard. Know instantly which bookings are confirmed with a deposit and which balances are outstanding.
Your workflow
From booking confirmed to final balance paid.
Send deposit invoice
Client inquires about booking. You send a deposit invoice. They pay online and the date is locked in.
Shoot the session
Show up knowing the booking is confirmed and a deposit is already in your account.
Invoice the balance
After the session, send the final balance invoice with the gallery delivery. Due date and auto-reminders handle the rest.
Track every client
All invoices, payment history, and client records live in your dashboard. Ready when you need them.
Works for every photography specialty
Whether you shoot weddings, headshots, or commercial work.
Wedding photographers
Lock in bookings with a non-refundable retainer invoice. Send the final balance when you deliver the gallery. Keep every client's contract trail clean.
Portrait photographers
Invoice for session fees, package add-ons, and print orders. Send reminder invoices before the session date so clients show up prepared.
Commercial photographers
Bill for usage licensing, creative fees, travel, equipment, and assistant costs with detailed line-item invoices for corporate clients.
Event photographers
Invoice corporate and private event clients with professional billing that includes all deliverables, coverage hours, and any additional fees.
Real estate photographers
Send quick invoices after each property shoot with consistent package pricing. Bill multiple agents or agencies with a clean client record for each.
Headshot photographers
Invoice individuals or companies for headshot sessions, retouching, and image licensing with clear, professional billing that matches your brand.
Free - $0/month
- Unlimited invoices - no cap, no trial
- Unlimited clients
- Branded invoices with your logo
- Estimates with client approval flow
- Client portal for invoice history
- PDF downloads and shareable links
Pro - $19/month
Upgrade when you need online payments for deposits and balances, automatic reminders before sessions, and recurring invoices for subscription-based clients.
- Everything in Free, plus:
- Online payments via Stripe (ACH + card)
- Automatic payment reminders
- Recurring invoices for subscription clients
- Email delivery and read tracking
- Automation rules for your workflow
FAQs
Common questions from photographers.
Is WaffleInvoice free for photographers?
Yes. The free plan includes unlimited invoices, unlimited clients, branded invoices, estimates, and a client portal. No trial period and no credit card required.
How do I collect a deposit before a shoot?
Create an invoice for the deposit amount - 25%, 50%, or any fixed amount - and send it to the client. On the Pro plan, they pay online by card or bank transfer directly from the invoice link.
Can I invoice the balance after delivering the gallery?
Yes. Create a separate invoice for the remaining balance, attach any notes about the delivery, set a due date, and send it. The Pro plan handles automatic reminders if the client is slow to pay.
Can I add travel fees, add-ons, and extras to invoices?
Yes. Add as many line items as you need - session fee, extra hours, travel mileage, second shooter, rush editing, print packages, or anything else. Each has its own description and rate.
How do clients access their past invoices?
Every client gets a portal link where they can view all their invoices, download receipts, and check payment status. They don't need to create an account.
What if I have repeat clients who book multiple sessions?
All bookings for a client are stored under their record in WaffleInvoice. You'll always have a full history of their invoices, payments, and outstanding balances.
Ready to lock in deposits before every shoot?
Send your first invoice in under two minutes.
Join thousands of photographers who replaced manual payment requests and spreadsheet tracking with a professional invoicing workflow. Free forever.
Related reading
How to Invoice as a Photographer · Best Invoice Software for Photographers
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