Built for landscapers and hardscapers
Landscaping profitability starts with the deposit. Manage deposits and progress billing without the mess.
Whether you're designing a backyard in Denver or laying pavers in Tampa, WaffleInvoice lets you secure every project with a deposit invoice, track the remaining balance automatically, and bill in stages as the work gets done.
No credit card required. Free forever for unlimited invoices.
Sound familiar?
The billing problems landscapers and hardscapers actually face.
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No clean way to collect deposits upfront
You quote a $15,000 hardscape project and ask for 30% down. But tracking that deposit against the final invoice is manual, and you're not always sure what the client still owes when the job finishes.
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Progress billing for multi-week projects is a nightmare
Landscape installs take weeks. You need to bill at project milestones - after grading, after install, on completion. Doing that from a PDF template means creating 3 separate documents and manually tracking what's been paid.
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Weekly lawn care clients need consistent recurring invoices
You have 40 weekly or monthly maintenance customers. Every billing cycle, you're rebuilding the same invoices, updating dates, and hoping you didn't miss a client.
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No way to invoice for extra work on-site
You're at a client's property, you spot a drainage issue or a dead tree that needs removal. You mention it, they say "sure" - but the extra work never ends up on an invoice because you'll "deal with it later." Later never comes.
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Clients pay inconsistently - cash, check, Venmo, everything
Managing three payment methods across 50 clients means your bookkeeping is always a mess. You can't tell at a glance what's been paid and what's outstanding.
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Estimates and final invoices are disconnected
You write a detailed landscape design quote before the job. When it's time to invoice, you're retyping the whole thing - plants, labor, materials, delivery charges - from scratch.
The fix
Deposits, progress billing, and recurring lawn care - all in one place.
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Deposit invoices with automatic balance tracking
Create an invoice, collect a deposit payment, and WaffleInvoice automatically tracks the remaining balance. When the job is done, the final invoice shows exactly what's still owed - no manual math.
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Progress billing by project milestone
Bill in stages: issue a deposit invoice, a progress invoice at 50% completion, and a final invoice on completion. Every payment is tracked against the project total so you and the client always know the balance.
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Recurring invoices for weekly and monthly maintenance
Set up recurring billing for each maintenance customer once on the Pro plan. WaffleInvoice invoices them automatically on the same day each cycle - no rebuilding, no missed clients.
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Add-on work invoiced on-site from your phone
Spotted extra work on a client visit? Build a quick line-item invoice on your phone and send it before you leave the property. No more letting billable work fall through the cracks.
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Clients pay by card or ACH from the invoice link
Every invoice includes a Stripe payment link. Clients pay by credit card or ACH bank transfer. One system, one dashboard, clean reconciliation.
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Estimate-to-invoice in one click
Write a detailed landscape or hardscape estimate. Client approves it online. When the job starts, convert the estimate to an invoice - plants, labor, materials, delivery - all carry over with no retyping.
Your workflow
From signed estimate to final payment - with deposits and progress billing in between.
Send the estimate and collect the deposit
Create a detailed project estimate. Client approves online. Issue a deposit invoice - they pay by card or ACH and the project is secured.
Bill at project milestones
Issue a progress invoice when phases are complete. WaffleInvoice tracks the deposit against the project total and shows the remaining balance automatically.
Invoice for the final balance
When the job is done, issue the final invoice for the remaining balance. The client pays and the project is closed - all billing history in one place.
Automate recurring maintenance billing
Set up weekly or monthly maintenance customers on recurring invoices. They're billed automatically each cycle while you focus on the next project.
Works for every type of job
Whether you're mowing lawns or building retaining walls.
Hardscaping and patio installation
Collect a deposit to secure the project, bill at milestones, and issue a final invoice on completion. WaffleInvoice tracks every payment against the project total automatically.
Landscape design and installation
Send a detailed design estimate, collect client approval, and convert it to a phased invoice project. Track plant costs, labor, equipment rental, and delivery as separate line items.
Weekly lawn care maintenance
Set up recurring weekly billing for every maintenance customer. They're invoiced automatically on the same day each week - no manual invoicing and no missed clients.
Tree removal and stump grinding
Quote the job with a detailed estimate. Convert to invoice after completion, with separate line items for removal, hauling, grinding, and disposal.
Irrigation system installation
Track parts (heads, valves, pipe, controller), labor, and warranty as separate line items. Collect a deposit on parts before the job starts and final balance on completion.
Snow removal and seasonal contracts
Set up seasonal retainer invoices for snow removal customers. Monthly billing runs automatically - no rebuilding the invoice every storm season.
Free - $0/month
- Unlimited invoices
- Unlimited clients
- Mobile invoicing from any device
- Branded invoices with your logo
- Deposits and partial payment tracking
- Detailed line-item estimates
- Estimate-to-invoice conversion
- PDF downloads and shareable links
Pro - $19/month
Upgrade when you need recurring invoices for weekly or monthly lawn maintenance customers, automatic payment reminders, and online card and ACH collection so you're not chasing checks after every service.
- Everything in Free, plus:
- Recurring weekly and monthly maintenance invoices
- Automatic payment reminders
- Online payments via Stripe (card + ACH)
- Email invoice delivery from the app
- Time tracking + project reporting
FAQs
Common questions from landscapers and hardscapers.
Is WaffleInvoice free for landscapers?
Yes. The free plan includes unlimited invoices, unlimited clients, deposit tracking, estimates with client approval, estimate-to-invoice conversion, and a client portal. No credit card required.
How do I collect a deposit and track the remaining balance?
Create an invoice for the full project amount, collect a deposit payment, and WaffleInvoice tracks the remaining balance automatically. When the job is complete, the final invoice shows exactly what the client still owes.
Can I do progress billing for large landscaping projects?
Yes. Create separate invoices for each billing milestone - deposit, progress payment, and final balance. Each payment is tracked against the total project, so you and the client always know where things stand.
How do I set up recurring billing for lawn care customers?
On the Pro plan, create a recurring invoice for each maintenance customer with the service amount and billing frequency. WaffleInvoice sends and reminds automatically each cycle.
Can I convert an estimate to an invoice?
Yes. Create a detailed landscape or hardscape estimate with all line items. The client approves it online. When ready to bill, convert the estimate to an invoice in one click - all items carry over.
Can clients pay by credit card?
Yes. On the Pro plan, every invoice includes a Stripe payment link. Clients pay by credit card or ACH bank transfer directly from the link - no separate payment system needed.
Ready to manage deposits and progress billing without the mess?
Send your first invoice in under two minutes.
Replace the deposit confusion, the manual progress billing, and the late-payment follow-up with a professional invoicing workflow that keeps every landscaping job financially on track. Free forever.
Free resource
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Related reading
How to Invoice as a Landscaper · Best Invoice Software for Landscapers
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