Built for creative professionals
Invoice software that looks as good as your design work.
You obsess over every pixel for your clients. Your invoices should reflect that same attention to detail. WaffleInvoice gives freelance designers clean, branded invoices with online payments and a professional client portal - free.
No credit card required. Free forever for unlimited invoices.
Sound familiar?
The invoicing problems designers actually face.
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Your invoices look worse than your portfolio
You spend hours on client deliverables, then send a plain PDF or a Venmo request. It undercuts the premium experience you're trying to build.
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Chasing payments over email
Following up on late invoices feels awkward, especially when you're trying to maintain a good client relationship. You need reminders that handle themselves.
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Too many separate tools
Estimates in Google Docs, invoices in a PDF template, payment links from Stripe or PayPal, and a spreadsheet to track who paid. It's fragmented and error-prone.
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Paying for features you don't need
Most invoicing tools bundle accounting, payroll, and expense tracking. You just need to send a clean invoice and get paid.
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Scope creep with no paper trail
The project brief grows but the original estimate is buried in an email thread. No easy way to show what was agreed versus what changed.
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No idea where each project stands
Is that logo project invoiced yet? Did the client pay for the website mockups? You're piecing it together from email and bank statements.
The fix
One tool for estimates, invoices, payments, and client history.
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Branded, professional invoices
Add your logo, customize colors, and send invoices that match the quality of your design work. Every invoice reflects your brand.
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Automatic payment reminders
Set it once. WaffleInvoice sends polite reminders before and after due dates so you never have to write an awkward follow-up email again.
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Estimates that convert to invoices
Send a detailed estimate. When the client approves, convert it to an invoice with one click. The scope is documented and the paper trail is clean.
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Online payments via Stripe
Accept credit card and ACH bank transfers directly through your invoice. Clients pay in two clicks from the invoice link.
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Client portal
Give every client a branded portal where they can view invoices, download receipts, and check payment history. Professional and self-service.
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Everything in one place
Clients, estimates, invoices, payments, and billing history. One dashboard instead of five tabs and a spreadsheet.
Your workflow
From project kickoff to payment collected.
Send estimate
Scope the project with a detailed estimate. The client reviews and approves it through a shareable link.
Convert to invoice
One click turns the approved estimate into an invoice. Line items, rates, and notes carry over automatically.
Client pays online
The client receives the invoice by email, clicks through, and pays with a card or bank transfer via Stripe.
Track everything
Payment status, reminders, and client history are all visible from your dashboard. No more guessing.
Works for every design specialty
Whether you design brands, websites, or interiors.
Graphic designers
Invoice for logo packages, brand identity projects, print collateral, and illustration work with clear line items for each deliverable.
Web designers
Bill for website design phases - discovery, wireframes, mockups, revisions - and track which milestone invoices are paid.
UX/UI designers
Send estimates for user research, wireframing, prototyping, and design system work. Convert to invoices as milestones complete.
Interior designers
Invoice for design consultations, space planning, material sourcing, and project management fees with professional formatting.
Motion designers
Bill for storyboarding, animation production, revisions, and licensing with clear per-deliverable pricing.
Design studios
Manage multiple client accounts, recurring retainers, and project-based invoicing all from one workspace.
Free - $0/month
- Unlimited invoices - no cap, no trial
- Unlimited clients
- Branded invoices with your logo
- Estimates with client approval flow
- Client portal for invoice history
- PDF downloads and shareable links
Pro - when you're ready
Upgrade only when you need recurring invoices, automatic email delivery, online payments via Stripe, and automation features. No pressure, no trial expiration.
- Everything in Free, plus:
- Online payments via Stripe (ACH + card)
- Automatic payment reminders
- Recurring invoices for retainer clients
- Email delivery and read tracking
- Automation rules for your workflow
FAQs
Common questions from designers.
Is WaffleInvoice really free for designers?
Yes. The free plan includes unlimited invoices, unlimited clients, branded invoices, estimates, and a client portal. No trial period and no credit card required.
Can I add my logo and brand colors?
Absolutely. You can upload your logo and it appears on every invoice and estimate you send. Your invoices look like they came from your brand, not a generic template.
How do clients pay my invoices?
On the Pro plan, clients can pay directly from the invoice link using a credit card or ACH bank transfer via Stripe. On the free plan, you can include your own payment instructions on the invoice.
Can I send estimates before starting a project?
Yes. Create a detailed estimate with line items, send it to your client for review, and convert it to an invoice once approved. The entire trail is documented.
What if I have retainer clients?
The Pro plan includes recurring invoices. Set up a monthly retainer invoice once and it sends automatically on your schedule.
Do I need accounting software too?
If you just need to invoice clients and collect payments, WaffleInvoice is all you need. If you also need expense tracking, tax reports, and double-entry accounting, you may want a separate accounting tool alongside WaffleInvoice.
Ready to stop chasing payments?
Send your first invoice in under two minutes.
Join thousands of freelancers who ditched spreadsheets and payment link chaos for a proper invoicing workflow. Free forever.
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