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Free Landscaping Quote Template
Quote a yard install, a planting job, or a seasonal cleanup with a fixed price the client can sign off on. Itemize labor, plants, and materials, then download a PDF.
Your Information (From)
Client (Prepared For)
Quote Details
Line Items
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Updates as you typeYour Business Name
Quote
QT-001
Prepared For
Name
Date
June 27, 2026
Valid Until
30 days
| Description | Qty | Price | Total |
|---|---|---|---|
| Crew labor (2 crew, estimated 20 hours) | 20 | $60.00 | $1,200.00 |
| Plants and shrubs | 1 | $880.00 | $880.00 |
| Mulch (cubic yards) | 8 | $52.00 | $416.00 |
| Edging and topsoil | 1 | $210.00 | $210.00 |
| Equipment and delivery | 1 | $195.00 | $195.00 |
Notes
Fixed price for scope as described. Plant substitutions of equal value at our discretion if specific variety is unavailable. Valid for 30 days. 25% deposit to schedule.
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What to put on a landscaping quote
A landscaping quote needs accurate material counts, because that is where the job lives or dies. List your business and contact details, the client and property address, a quote number, date, and validity window, then itemize crew labor, plants and shrubs, mulch and soil by the yard, hardscape materials, equipment, and delivery. Add a substitution clause for plants, because nursery availability changes and you do not want to eat the difference on a rare variety that suddenly costs twice as much.
Common line items
Landscaping quotes typically pull from these lines:
- Crew labor, as estimated hours times your rate
- Plants, shrubs, and trees, with a substitution note
- Mulch, soil, and gravel, by the cubic yard
- Hardscape materials: pavers, stone, edging
- Equipment rental and delivery charges
- Cleanup and debris hauling
Quote vs estimate vs invoice
A deposit is normal for jobs that require a material order or a crew schedule. Collect it to secure the date and cover the plants up front, then invoice the balance on completion. If you also maintain the property after the install, a recurring invoice for monthly service saves you from quoting the same client every season.
How to write a quote that gets accepted
Photos sell landscaping, so reference the specific area or problem you walked in the quote notes so the client connects the price to their yard. A fixed price with itemized materials is easier to approve than a vague total. A free WaffleInvoice account lets the client approve online and converts to an invoice, and can run recurring billing for ongoing maintenance.
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Free Landscaping Quote Template FAQs
What should a landscaping quote include?
Your business details, the client and property address, a quote number and date, itemized crew labor, plants and materials by type and quantity, equipment charges, and a validity window.
Should I lock in plant prices in a quote?
Add a substitution clause stating that plants of equal value may be substituted if the specific variety is unavailable, and keep the validity window short, around 30 days, to protect against nursery price swings.
Do I need a deposit for a landscaping quote?
For jobs with a material order, yes. A deposit covers the plants and supplies you buy up front and holds the crew schedule.
Can I turn a landscaping quote into a recurring invoice?
Use the quote for the initial install, then set up a recurring invoice for ongoing maintenance. A free WaffleInvoice account handles both.
More free templates
Other quote templates
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