Free Landscaping Estimate Template

What to put on a landscaping estimate

A landscaping estimate lives and dies on the material counts, so get those right. List your business and contact details, the client and property address, an estimate number, the date, and a validity window, then itemize crew labor, plants, mulch and soil by the yard, hardscape materials, and delivery. Note that plant prices can move with nursery availability, because they do, and you do not want to eat the difference on a job you quoted six weeks ago.

Common line items

Landscaping estimates usually pull from these lines:

• Crew labor, as estimated hours times your rate
• Plants, shrubs, and trees
• Mulch, soil, and gravel by the cubic yard
• Hardscape materials like pavers, stone, or edging
• Equipment rental and delivery
• Cleanup and debris haul-away

Turning an estimate into an invoice

Landscaping seasons are short, so once a client approves, you want to schedule fast and not lose the slot to paperwork. Take a deposit to hold the date and cover your material order, then invoice the balance on completion. If you maintain the property after the install, a recurring invoice for monthly service saves you from chasing the same client every month.

How to win more of the jobs you bid

Photos sell landscaping work, so reference the area you walked in the notes so the client connects the estimate to their actual yard. A clear estimate also protects you when a client asks to add a flower bed mid-job: point at the original scope and write a change order. A free WaffleInvoice account turns an approved estimate into an invoice and can run recurring billing for ongoing maintenance.