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Free Sales Quote Template
Send a buyer a clean, itemized price quote they can approve. List products, quantities, and pricing, set a validity date, and download a PDF.
Your Information (From)
Client (Prepared For)
Quote Details
Line Items
Live Preview
Updates as you typeYour Business Name
Quote
QT-001
Prepared For
Name
Date
June 13, 2026
Valid Until
30 days
| Description | Qty | Price | Total |
|---|---|---|---|
| Product A, unit price | 50 | $24.00 | $1,200.00 |
| Product B, unit price | 20 | $65.00 | $1,300.00 |
| Shipping and handling | 1 | $140.00 | $140.00 |
Notes
Quote valid for 30 days. Pricing assumes the quantities listed. Volume discounts available on larger orders. Net 30 terms on approval.
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What to put on a sales quote
A sales quote turns a price conversation into a document the buyer can take to whoever signs off. List your company details, the buyer and their company, a quote number, the date, and a validity window, then itemize each product with quantity, unit price, and line total. Add shipping and any volume break, and state your payment terms, since a buyer comparing quotes is weighing terms as much as price.
Common line items
A sales quote is built from product lines:
- Each product or SKU, with quantity and unit price
- Volume or bundle discount, shown as a line
- Shipping and handling
- Sales tax, if applicable
- Payment terms, like Net 30 or due on receipt
- The total, fixed for the listed quantities
Quote vs estimate vs invoice
A sales quote is a firm offer for the quantities and window you state, so make both explicit. If the buyer wants more units than quoted, that is a new quote, not the same price scaled up. When they approve, convert the quote to an invoice with your payment terms attached so the order and the bill match exactly.
How to write a quote that gets accepted
Buyers sit on quotes, so the validity date is your friend: it creates a reason to decide before the price expires. Make the quote easy to say yes to with clear line items and terms. A free WaffleInvoice account lets the buyer approve online and converts the quote into an invoice in one click, with online payment built in.
Do this automatically
WaffleInvoice is free for unlimited quotes.
Stop rebuilding the same quote every time. WaffleInvoice remembers your clients and prices, lets clients approve online, and turns an accepted quote into an invoice in one click.
Free Sales Quote Template FAQs
What should a sales quote include?
Your company details, the buyer, a quote number and date, each product with quantity and unit price, shipping, any discount, payment terms, and a validity window.
How is a sales quote different from an invoice?
A quote offers a price before the buyer commits. An invoice requests payment after they order. The quote becomes an invoice once the buyer approves.
Should I put payment terms on a quote?
Yes. Buyers compare terms as much as price, so stating Net 30 or due on receipt up front helps your quote stand out and avoids surprises at invoice time.
How do I convert a sales quote to an invoice?
Download the PDF and bill from it, or use a free WaffleInvoice account to have the buyer approve the quote online and convert it to an invoice in one click.
More free templates
Other quote templates
Need something else? Use our free invoice generator or create a free account to send and track everything automatically.