100% free, no account required
Free Painting Quote Template
Give clients a firm price for an interior or exterior paint job, prep included. Itemize rooms, paint, and labor, set a validity date, and download a PDF.
Your Information (From)
Client (Prepared For)
Quote Details
Line Items
Live Preview
Updates as you typeYour Business Name
Quote
QT-001
Prepared For
Name
Date
June 27, 2026
Valid Until
30 days
| Description | Qty | Price | Total |
|---|---|---|---|
| Prep, patching, and masking | 1 | $480.00 | $480.00 |
| Prime coat (roller application) | 1 | $320.00 | $320.00 |
| Two finish coats, all rooms | 1 | $2,100.00 | $2,100.00 |
| Paint and primer (gallons) | 10 | $52.00 | $520.00 |
| Trim and doors (per door) | 5 | $65.00 | $325.00 |
Notes
Fixed price for two finish coats. Wall repairs beyond minor patching billed separately. Client supplies chosen color or samples. Valid for 30 days.
Generated with WaffleInvoice, waffleinvoice.com
No credit card required. Free forever.
Win the job
Want WaffleInvoice to send this quote and turn it into an invoice?
Create a free account to email this quote, let clients approve it online, and convert it to an invoice in one click. Free for unlimited quotes.
Start freeTakes 60 seconds. No credit card.
What to put on a painting quote
A painting quote should make the prep work visible, because that is where quality painters earn their margin. List your business details, the client and property address, a quote number, date, and validity window, then itemize prep and patching, primer, finish coats, paint by the gallon, and trim separately. State how many coats are included, because a client who assumed three and got two is a guaranteed bad review.
Common line items
Painting quotes usually break into these lines:
- Prep, patching, caulking, and masking
- Primer coat, if needed
- Finish coats, stated count
- Paint and primer, by the gallon
- Trim, doors, and baseboards
- Any additional surfaces: ceilings, cabinets, exterior
Quote vs estimate vs invoice
Most painters collect a deposit to schedule and cover materials, then invoice the balance on completion. For exterior jobs, add a weather clause so the validity window covers delays outside your control. State who supplies the color selection, because a client who keeps changing colors adds days to the job.
How to write a quote that gets accepted
The fastest way to differentiate a painting quote is to itemize the prep. Clients who got a bad paint job before know it came from skipped prep, and a quote that calls it out builds trust. A free WaffleInvoice account lets the client approve the quote online and converts it to an invoice, so the deposit arrives before you roll the first coat.
Do this automatically
WaffleInvoice is free for unlimited quotes.
Stop rebuilding the same quote every time. WaffleInvoice remembers your clients and prices, lets clients approve online, and turns an accepted quote into an invoice in one click.
Free Painting Quote Template FAQs
What should a painting quote include?
Your business details, the client and property address, a quote number and date, itemized prep and patching, primer, finish coats with the count stated, paint and primer in gallons, trim, and a validity window.
Should I separate prep from labor?
Yes. Showing prep as its own line demonstrates professionalism and justifies a price that is higher than a quote with prep hidden inside a single total.
How many coats should I quote?
State the number explicitly. Two coats is standard for most paint jobs. If a third is likely, note it. A client surprised by an extra coat is an unhappy client.
Do I need a deposit for a painting job?
For any job that requires a material purchase up front, yes. A deposit covers the paint and holds your schedule, with the balance due on completion.
More free templates
Other quote templates
Need something else? Use our free invoice generator or create a free account to send and track everything automatically.