Built for painters and painting contractors
Painting invoices that get you paid before the paint dries.
Create professional painter invoices in seconds — itemize labor, materials, and prep work, convert estimates to invoices in one click, and collect payment online. Built for independent painters and painting contractors.
No credit card required. Free forever for unlimited invoices.
Sound familiar?
The invoicing problems painters actually run into.
🖌️
Estimates and final invoices never match
You quote one price, the job changes scope, extra rooms get added — and now you're manually updating a PDF invoice to reflect the real work. Every discrepancy becomes a conversation.
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Materials markup gets lost in the math
Paint, primer, brushes, tarps — you buy supplies, mark them up, and pass the cost along. Tracking all of that across multiple jobs on paper means you're regularly leaving money on the table.
🏗️
Multi-room jobs need detailed line items
Bedroom: 2 coats of Sherwin-Williams. Kitchen: cabinets + walls + ceiling, different prices. Your current invoice tool forces you into one price box. Clients push back when they can't see the breakdown.
💳
Customers pay too slowly
You hand them a paper invoice on the last day and tell them to mail a check. Three weeks later, you're following up. Online payment would have closed it on the spot.
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Commercial maintenance clients need recurring billing
HOAs, property managers, and commercial accounts need an invoice on the 1st every month. You're creating the same invoice from scratch each time instead of automating it.
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You don't know which jobs are paid
Running 6 active jobs this week. Which invoices are out? Which are overdue? You lose track fast when you're moving between job sites all day.
The fix
A billing workflow built around how painting jobs actually work.
📋
Estimate-to-invoice in one click
Write the estimate before the job, get it approved by the client, then convert it to an invoice at completion with a single click. No re-entering line items.
📦
Separate labor and materials lines
Add paint, supplies, and materials as individual line items alongside your labor rate. Clients see exactly what they're paying for — no disputes.
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Online payment via card or ACH
Upgrade to Pro and collect card, ACH, and Apple Pay directly from the invoice. Clients click a link in their email and pay instantly. No chasing checks.
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Recurring invoices for maintenance accounts
Set up monthly billing for commercial clients once and the invoice generates automatically on schedule. Perfect for property managers and HOAs.
🔔
Automatic payment reminders
Stop texting clients to ask if they got your invoice. Reminders go out automatically by email (and SMS on Pro) until the invoice is paid.
📱
Invoice from the job site on your phone
Mobile-ready so you can send the invoice before you load the truck. Clients who receive it at the job site pay faster than those who get it days later.
Your workflow
From estimate to paid invoice — before you leave the job site.
Write the estimate
Add rooms, surfaces, paint specifications, labor rate, and materials. Send it to the client for approval before the job starts.
Client approves
The client signs off on the estimate through their email link. No account needed on their end.
Convert to invoice
One click turns the approved estimate into an invoice with all line items carried over. Adjust for any changes on-site.
Get paid
Send the invoice by email. The client pays online or you record the payment manually. Job closed.
Every job type covered
Every painting job, billed cleanly.
Residential interior painting
Invoice per room, per coat, and per surface. Include paint brand and color in the description so clients have a record.
Exterior house painting
Add power washing, scraping, priming, and painting as separate line items. Makes scope creep conversations much easier.
Commercial painting
Invoice property managers and commercial clients with professional billing that matches their AP process. Recurring billing for maintenance contracts.
Cabinet refinishing
Break out degreasing, sanding, priming, and finish coats. High-ticket jobs need detailed invoices so customers feel confident in the price.
Deck and fence staining
Include square footage, stain product, number of coats, and prep work. Itemized invoices get approved faster than lump-sum quotes.
New construction painting
Work with contractors and builders who need invoices in a specific format for their accounting. Export to PDF and send directly.
Free — $0/month
- 25 invoice emails per month, free forever
- Unlimited invoice and estimate creation
- Client portal — clients view and approve estimates online
- PDF download for every invoice
- Manual payment tracking
- No credit card required
Pro — $19/month
Upgrade when you need automatic payment reminders, online card and ACH collection, recurring invoices for commercial maintenance accounts, and time tracking.
- Unlimited invoice emails
- Online card, ACH, and Apple Pay collection
- Automatic email and SMS payment reminders
- Recurring invoices for maintenance accounts
- Time tracking for labor billing
- Advanced reporting
FAQs
Common questions from painters and painting contractors.
Can I create a free painting invoice template?
Yes. WaffleInvoice includes a free painting invoice template with fields for labor, paint, materials, and prep work. You can download the invoice as a PDF without creating an account, or sign up free to save invoices, email them directly, and track payment status.
How do I invoice for paint and materials separately?
Add separate line items for each component — labor, paint, primer, brushes, tape, and other supplies. Each line item has a quantity, unit price, and optional description. The total calculates automatically. Clients can see exactly what they're paying for, which reduces disputes.
Can I turn a painting estimate into an invoice?
Yes. Create the estimate before the job, send it to the client for approval through their email link, then convert the approved estimate to an invoice in one click. All line items carry over — you just adjust for any scope changes before sending.
How do I handle invoicing for commercial painting contracts?
WaffleInvoice supports recurring invoices for monthly maintenance accounts. Set up the billing schedule once — weekly, monthly, or quarterly — and the invoice generates and sends automatically. Clients can pay online via card or ACH.
Is WaffleInvoice free for painters?
Yes. The free plan gives you 25 invoice emails per month with unlimited invoice creation, estimate approval, and PDF download. No credit card required. Upgrade to Pro ($19/mo) for unlimited sends, online payments, and automatic reminders.
Ready to get paid faster on every painting job?
Send your first painting invoice in under two minutes.
Replace paper invoices and late-payment follow-ups with a professional billing workflow that starts at the estimate and ends with a paid invoice. Free forever.
Related reading
How to Invoice for Painting Jobs · Free Painting Invoice Template
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