Built for handymen and home service pros

Stop leaving job sites without getting paid. Handyman invoices that close faster.

Create and send professional handyman invoices in seconds — itemize labor and materials, convert estimates to invoices in one click, and collect card or ACH payment before you leave the driveway. Free for 25 invoices a month.

No credit card required. Free forever for unlimited invoices.

WaffleInvoice dashboard showing a handyman's invoice with labor, parts, and materials line items

Sound familiar?

The invoicing problems handymen actually deal with.

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Jobs are diverse and hard to itemize

One job is a leaky faucet, drywall patch, and a door that won't close. Three different trades, one invoice. A basic template forces you to lump it all together and clients push back.

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Parts and labor get mixed up

You spend $40 on a faucet cartridge, 90 minutes on the fix, and a markup for your time sourcing the part. Tracking that across a dozen jobs weekly is a mess without a proper line-item system.

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Paper invoices get lost or delayed

You leave a paper invoice at the end of the job and wait for a check. Clients lose it. Payment comes two weeks later — if at all. You're too busy at the next job to chase every open invoice.

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Customers dispute the price when scope creeps

You quoted one thing and found two more problems. Without a paper trail connecting the estimate to the final invoice, disputes eat your margin.

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No easy way for customers to pay on the spot

Customers ask if you take card. You pull out a Square reader. They want to pay via Venmo. The process is clunky and slows you down between jobs.

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Outstanding invoices pile up invisibly

Eight jobs this week, three from last week still unpaid. Without a dashboard showing what's out and overdue, you don't chase the right ones.

The fix

Invoicing built around how handyman work actually runs.

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Estimate-to-invoice in one click

Write the scope before you start, get client sign-off, then convert to invoice when done. Every agreed line item carries over automatically.

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Separate line items for every trade

Add labor, parts, and materials as individual line items — plumbing, carpentry, electrical, and anything else — all on one clean invoice.

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Collect card or ACH from the job site

Send the invoice to the client's phone before you pack up. They click a link and pay with card, ACH, or Apple Pay. Job done.

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Automatic reminders on overdue invoices

Stop texting clients to follow up. Reminders go out on a schedule automatically. You just watch the payment status dashboard.

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Mobile-ready for job site use

Create and send invoices from your phone between jobs. Works on any device without an app download.

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Dashboard of every open invoice

See at a glance which invoices are paid, which are viewed, and which are overdue. Know exactly where every job stands.

Your workflow

From estimate to paid invoice — at the job site.

Write the scope estimate

List every task and part. Send it to the homeowner for approval before you start work. Creates the paper trail.

Get client approval

Client clicks the link in their email and approves the estimate. Instant, no account needed on their end.

Complete the work and convert

When the job is done, convert the approved estimate to an invoice. Add anything that changed during the job.

Send and get paid

Send the invoice by email or text. Client pays online with card or ACH. Or record a cash payment manually.

Works for every type of job

Every handyman job type, invoiced cleanly.

General home repairs

Invoice for multiple small repairs in one visit — door, faucet, outlet — with individual line items for each task and any parts used.

Furniture assembly and installation

Simple flat-rate invoices for IKEA builds, TV mounting, and shelf installation. Add your per-hour rate and a parts line if needed.

Drywall and patching

Break out materials (joint compound, tape, primer) and labor separately. Clients appreciate seeing what they're paying for on bigger jobs.

Deck and fence repairs

List lumber, hardware, and labor as separate line items. Itemized invoices make scope creep conversations much easier.

Property maintenance contracts

Set up recurring monthly invoices for rental properties and landlords who need regular handyman visits. Automates the billing.

Small remodeling projects

Multi-day projects need detailed invoices with progress billing. Track labor hours and material costs as the project moves.

Most handymen start here

Free — $0/month

25 invoice emails per month, free forever
Unlimited invoice and estimate creation
Client approval workflow via email link
PDF download for every invoice
Manual payment tracking
No credit card required

Pro — $19/month

Upgrade when you need automatic payment reminders, online card and ACH collection, recurring invoices for regular clients, and time tracking to bill hours accurately.

Unlimited invoice emails
Online card, ACH, and Apple Pay collection
Automatic email and SMS payment reminders
Recurring invoices for maintenance accounts
Time tracking for hourly billing
Advanced reporting

See pricing details

FAQs

Common questions from handymen and home service pros.

What is the best free invoice app for handymen?

WaffleInvoice is designed for home service pros like handymen. You can create invoices with separate labor and materials line items, convert estimates to invoices in one click, and collect payment online. The free plan gives you 25 invoice emails a month with no credit card required.

Can I create a free handyman invoice template?

Yes. WaffleInvoice has a free handyman invoice template that you can download as a PDF without creating an account. Sign up free to save invoices, send them by email, and track payment status across all your jobs.

How do I invoice for parts and labor separately?

Add each item as a separate line in the invoice — labor at your hourly rate, each part with quantity and unit price. The total calculates automatically. Clients see an itemized breakdown, which reduces disputes on larger jobs.

Can I get paid at the job site with my phone?

Yes. Send the invoice to the client's phone or email from your own phone before you leave. They click a payment link and pay with card, ACH, or Apple Pay. Available on Pro ($19/mo). No extra hardware needed.

How do I handle recurring handyman jobs for landlords or property managers?

Set up recurring invoices on WaffleInvoice Pro. Choose the billing frequency (weekly, monthly, quarterly), and the invoice generates and sends automatically. Perfect for landlords and property managers who need regular maintenance.

Ready to get paid faster after every job?

Send your first handyman invoice in under two minutes.

Replace paper invoices and slow payment follow-ups with a professional billing workflow that starts at the estimate and ends with a paid invoice. Free forever.