🎨 Trades
Free Painting Invoice Template
Bill by room or square foot for prep, paint, and labor on a clean painting invoice - and get paid online when the job is done.
No credit card required. Free forever for unlimited invoices.
What to include
What goes on a Painting invoice?
🎨
Prep work, listed
Prep is where painters lose money if it is not billed. List patching, sanding, taping, and surface cleaning so the customer sees the work that happens before the first coat goes on.
🖌️
Labor by room or square foot
Bill labor by room, by square foot, or by the hour - just be consistent and note the number of coats. Stating "two coats" prevents the most common painting dispute.
🪣
Paint and materials
List paint and primer by the gallon plus supplies (rollers, tape, plastic). Note the brand and finish so the invoice doubles as a record if the customer wants to touch up later.
💳
Terms and payment link
Set clear terms and add a card or ACH link so customers can pay the day the job wraps. For larger repaints, take a deposit to cover the paint order.
Pro tips
Painting invoicing tips that get you paid faster
Always bill prep as its own line - patching, sanding, and taping are real hours that get forgotten when they are baked into "labor."
State the number of coats on the invoice; "two coats" in writing heads off the most common painting dispute.
Note paint brand, color, and finish so the invoice becomes a touch-up record the homeowner keeps.
For big repaints, take a deposit to cover the paint order before you buy it.
Save room-based or per-square-foot rates as reusable line items so quoting the next house takes minutes.
FAQs
Common questions about painting invoices
What should a painting invoice include?
A painting invoice should include your business details, the customer, prep work, labor (by room, square foot, or hour) with the number of coats, paint and materials by quantity, the total, and payment terms.
How do painters bill for a job?
Painters bill by room, by square foot, or by the hour. Whichever you choose, be consistent on the invoice and always state the number of coats included.
Should I take a deposit for a paint job?
For larger repaints, yes - a deposit covers your paint order before you buy it. State the deposit and balance due on the invoice.
Is the painting invoice template free?
Yes. Create and send unlimited painting invoices free with WaffleInvoice, download PDFs, and upgrade only for Pro features like online payments and reminders.
Use this template free
No PDF. No signup hassle. Just send.
Billed To
Derek Olsen
dolsen@email.com
Notes
Net 15. Includes two coats and minor patching; major drywall repair quoted separately. Pay by card or ACH using the link above - thank you!
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