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Excel Invoice Template

Build your invoice in the editor, then download an Excel spreadsheet with your line items ready to total. Free, no signup.

Your Information (From)

Your Name / Business Name

Phone (optional)

Address (optional)

Client Information (Bill To)

Client Name / Company

Client Email

Client Address (optional)

Invoice Details

Invoice Number

Invoice Date

Due Date

Line Items

DescriptionQtyUnit Price

Tax rate (%)

Notes / Payment Instructions (optional)

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Updates as you type

Your Business Name

Invoice

INV-001

Bill To

Client Name

Date

June 11, 2026

Due

July 11, 2026

Description	Qty	Price	Total
Consulting / services	10	$75.00	$750.00
Project work	1	$500.00	$500.00
Materials / expenses	1	$120.00	$120.00

Subtotal$1,370.00

Total$1,370.00

Notes

Payment due within 30 days. Thank you for your business!

Generated with WaffleInvoice, waffleinvoice.com

The .xls file opens in Microsoft Excel, and you can also import it into Google Sheets or Apple Numbers.

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How to use this Excel invoice template

A spreadsheet is the natural home for an invoice because invoices are mostly rows of numbers. Enter your details and line items in the editor above, then click Download Excel to get an .xls file. Open it in Microsoft Excel (or import it into Google Sheets or Apple Numbers), and you have a clean table of descriptions, quantities, rates, and totals you can extend, reformat, or save as a PDF to send.

Excel is ideal if you like working with formulas, want to keep a running log of invoices in tabs, or need to itemize a lot of lines. It is popular with contractors, trades, and anyone who already tracks jobs in a spreadsheet, because the invoice can live right next to the rest of the numbers.

Pros and cons of invoicing in Excel

Pros: spreadsheets handle math, sorting, and many line items effortlessly, and you can build your own formulas for tax or discounts. It is great for detailed, itemized invoices and for keeping everything in one file.

Cons: Excel invoices can look utilitarian unless you spend time formatting them, and like Word, they keep no record of what was sent or paid. There is no client portal, no online payment link, and no automatic reminders, so collections stay manual. If you find yourself copying the same spreadsheet for every job and chasing payments by hand, dedicated invoicing software will calculate, send, and track everything for you, often for free to start.

Do this automatically

WaffleInvoice is free for unlimited invoices.

Skip the manual file. WaffleInvoice fills in your details, calculates totals, emails the invoice with a pay-now link, and tracks who has paid, all free.