100% free, no account required
Commercial Invoice Template
Build a professional commercial invoice online, download it as a PDF, Word, or Excel file, and send it to your client or freight forwarder. Free, no signup.
Your Information (From)
Client Information (Bill To)
Invoice Details
Line Items
Live Preview
Updates as you typeYour Business Name
Invoice
INV-001
Bill To
Client Name
Date
June 26, 2026
Due
July 26, 2026
| Description | Qty | Price | Total |
|---|---|---|---|
| Consulting / services | 10 | $75.00 | $750.00 |
| Project work | 1 | $500.00 | $500.00 |
| Materials / expenses | 1 | $120.00 | $120.00 |
Notes
Payment due within 30 days. Thank you for your business!
Generated with WaffleInvoice, waffleinvoice.com
No credit card required. Free forever.
Get paid faster
Want WaffleInvoice to send this for you and track when it’s paid?
Create a free account to email this invoice, accept card and bank payments, and see when it gets paid. Free for unlimited invoices.
Start free →Takes 60 seconds. No credit card.
What is a commercial invoice?
A commercial invoice is an itemized bill issued by a seller to a buyer listing the goods or services sold, quantities, unit prices, and the total amount due. For domestic sales it serves as the payment request. For international shipments, customs authorities also use it to verify goods, calculate import duties, and clear the shipment at the border.
The template above covers both use cases. Fill in your business and client details, add your line items, and download the format your client or freight forwarder requires. For international transactions you may also need to add HS tariff codes, country of origin, and Incoterms — your freight broker can tell you the exact fields required for the destination country.
What to include on a commercial invoice
A complete commercial invoice should have: your business name, address, and contact info; the buyer name and delivery address; a unique invoice number and the issue date; a clear description of each item or service; quantity and unit of measure; unit price and line total; subtotal, any applicable taxes or fees, and the grand total; and payment terms. For international shipments, add country of origin, HS tariff codes, and the agreed Incoterms (e.g., FOB, CIF).
Fill in the editor above and the template handles the layout and arithmetic automatically. Download as PDF to email your client, or grab the Word or Excel file if they need an editable copy.
Do this automatically
WaffleInvoice is free for unlimited invoices.
Skip the manual file. WaffleInvoice fills in your details, calculates totals, emails the invoice with a pay-now link, and tracks who has paid, all free.
Commercial Invoice Template FAQs
Is this commercial invoice template free?
Yes, 100% free. Fill in the editor, download as PDF, Word, or Excel, and use it as many times as you like. No account or payment required.
What is the difference between a commercial invoice and a regular invoice?
A regular invoice is simply a bill sent to a client for payment. A commercial invoice is the same thing but also functions as a customs declaration for international shipments, so it may include additional fields like HS codes, country of origin, and Incoterms. For domestic sales the two terms are often used interchangeably.
Can I use this template for international shipments?
Yes, as a starting point. Fill in the standard fields, then add any extra information your freight forwarder or customs broker requires — such as HS tariff codes and country of origin. Requirements vary by destination country, so confirm the details with your logistics partner before submitting to customs.
What download formats are available?
You can download the commercial invoice as a PDF (ideal for emailing), a Word document (.doc, editable in Microsoft Word or Google Docs), or an Excel spreadsheet (.xls, editable in Excel or Google Sheets). Choose the format your client or customs broker prefers.
Does this template calculate totals automatically?
Yes. The live preview in the editor calculates line-item totals, subtotal, tax, and the grand total as you type. Those values carry over into the PDF and file downloads.
More free templates
Invoice templates by trade
Prefer to build any invoice from scratch? Use our free invoice generator, or compare free vs Pro pricing.
Other formats