🎬 Creative
Free Video Production Invoice Template
Professional invoices for videographers and video production companies - pre-production through post.
No card to sign up; card on first Send, never charged on Free. Free forever for unlimited invoices.
What to include
What goes on a Video Production invoice?
🎥
Production phases
Break the invoice into pre-production, production (shoot days), post-production, and delivery. Each phase is distinct work and should have its own line item.
📜
Usage rights and licensing
Specify exactly how the client can use the video - platform (web, broadcast, social), duration (1 year, perpetual), and territory (US only, worldwide). Usage rights directly affect your fee.
🔄
Revision rounds
Include the number of edit revision rounds in the invoice. Unlimited revisions are a common budget-killer in video work - define the scope explicitly.
🎵
Music and third-party licenses
List music licensing as a separate line item. If using stock footage, sound effects, or font licenses, add those too - pass-through costs should be visible.
Pro tips
Video Production invoicing tips that get you paid faster
Never start a shoot without a signed contract and a deposit in your account - reschedules and cancellations are expensive.
Charge per shoot day, not per hour, for production. Day rates are industry standard and easier to manage.
Separate licensing fees from production fees - usage rights are often undercharged and should scale with the campaign budget.
Deliver a watermarked draft for client review; release master files only after final payment.
Invoice pre-production as a separate phase even if it's small - it establishes the project is underway and protects your time.
FAQs
Common questions about video production invoices
What should a video production invoice include?
A video production invoice should cover pre-production, shoot days (with crew size), post-production and editing, color grading, music licensing, revision rounds included, and usage rights for the final video.
How do videographers charge for their work?
Most videographers charge a day rate for shoot days and a project fee for pre-production and post-production. Day rates vary widely ($500-$3,000+) based on experience and market. Usage licensing is often an additional fee.
When should I invoice for video production work?
Use milestone billing: 50% deposit before the shoot, with the remaining 50% due on delivery of final files. For longer projects, add a mid-point invoice at picture lock or rough cut approval.
How do I handle revisions on video production invoices?
Include a specific number of edit revision rounds (typically 2) in your base fee. Additional rounds should be billed at an hourly rate as a separate line item, listed on the invoice.
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Billed To
Summit Athletics
brand@summitathletics.com
Notes
50% deposit due before shoot date. Remaining balance due upon delivery of master files. 2 rounds of edit revisions included. Usage rights: digital/social, 1 year.
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