🏗️ Trades
Free Construction Invoice Template
Professional invoices for construction projects - progress billing, draws, materials, labor, and retainage.
No credit card required. Free forever for unlimited invoices.
What to include
What goes on a Construction invoice?
📐
Contract and phase reference
Tie the invoice to the master contract and the phase or schedule of values it covers. Stating the percent complete for the phase is what lets owners and lenders approve a draw without back-and-forth.
🧱
Materials and labor
Break out materials and labor for the billing period. On larger jobs, mirror your schedule of values so each cost code on the invoice matches the budget the owner already approved.
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Retainage
Show the retainage withheld (commonly 5-10%) as its own line so the owner sees the gross amount earned and the net amount due. Track it across invoices so you can bill the held total at closeout.
📄
Lien waiver and change orders
Reference the conditional or unconditional lien waiver you are providing, plus any approved change orders for the period. Clean documentation keeps draws moving and protects your lien rights.
Pro tips
Construction invoicing tips that get you paid faster
Bill by progress draws tied to a schedule of values rather than one lump sum at the end - it keeps cash flowing through long projects.
Track retainage as a running total so you can invoice the full held amount at substantial completion.
Attach or reference the matching lien waiver with every payment application to keep owners and lenders comfortable.
Number your invoices as draws (e.g. "Application #3 of 5") so everyone can see where the project stands.
Get change orders signed before the work happens and bill them on their own line with the change-order number.
FAQs
Common questions about construction invoices
What is a construction invoice?
A construction invoice (often called a payment application or draw) bills an owner for a portion of a larger project. It references the contract, shows the work completed for the period, breaks out materials and labor, and accounts for any retainage held.
What is retainage on a construction invoice?
Retainage is a percentage of each payment (usually 5-10%) the owner withholds until the project is finished. Show it as a separate line so the client sees the gross earned and the net due, and bill the accumulated total at closeout.
How does progress billing work?
Progress billing splits the contract into milestones or a schedule of values and invoices each one as it is completed. Each draw states the percent complete and the amount earned, rather than billing the whole job at the end.
What payment terms are standard in construction?
Net 30 is typical on commercial work, often with retainage and a lien-waiver exchange. Smaller residential builds may use Net 14. Tie payment to approved draws so you are paid as the work progresses.
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Billed To
Maple Grove HOA
board@maplegrovehoa.org
Notes
Progress invoice #3 of 5. 10% retainage is held until final completion and release. Net 30. Conditional lien waiver provided upon payment of this invoice.
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