🔧 Free Plumbing Invoice Template
Free Plumbing Invoice Template
Plumbing invoices live or die on transparency. Customers want to see the parts, the labor, and the trip charge separately, not a single mystery total. Use this free plumbing invoice template to bill service calls, hourly work, and emergency callouts on the spot, get the card swipe at the truck, and keep cash flowing.
No credit card required. Free forever for unlimited invoices.
What to include
What to put on a plumbing invoice
A plumbing invoice that gets paid before you leave the driveway lists the license number, breaks parts out from labor, and spells out the warranty.
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License and insurance number
Required in most states. Print it on every invoice. It builds trust and clears one of the biggest objections customers have about hiring a plumber.
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Service address
List the address where the work happened. Property managers and landlords need this to assign the bill to the right unit.
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Itemized labor
Hourly rate and hours worked. For flat rate jobs, reference the diagnosis and the agreed price.
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Parts list
Every fitting, valve, fixture, and consumable. Parts at cost plus a transparent markup. Customers pay markups they can see.
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Trip charge or service fee
List separately, not buried in labor. Most customers expect it and accept it when called out clearly.
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Warranty terms
Note the warranty on parts and workmanship (for example, "1 year on parts and labor"). Reduces callback disputes.
Pro tips
Plumbing invoicing tips that get you paid faster
Collect payment on completion, before you leave the property. Mobile card readers, Apple Pay, and online invoice links should all be active on every truck.
List parts at cost plus markup, with the markup transparent. A $40 valve listed at $80 with markup labeled is fine. The same $80 valve hidden in "labor" is what generates Yelp complaints.
Print your license number on every invoice. It is required in most states and answers the first question every homeowner has before paying.
Add a 1.5x rate for after hours and weekend emergencies, and label it clearly on the invoice. Customers calling at 2am expect emergency pricing. Surprising them at 8am is what generates disputes.
For commercial accounts and property managers, set Net 15 terms with a late fee. Residential should be paid on the spot, period.
FAQs
Common questions about plumbing invoices
Should I use flat rate or hourly pricing on plumbing invoices?
Flat rate works best for common jobs (water heater swap, faucet replacement, drain clear) because customers know the cost upfront. Hourly works for diagnostic and complex repairs where scope is unclear.
What payment methods should I accept on a service call?
Mobile card reader, Apple Pay, Google Pay, and an emailable invoice link. Card on file for property managers and commercial accounts. Checks slow down cash flow on residential.
How do I handle parts markup transparently?
List the part name and your charged price. Most plumbing shops mark parts up 50 to 100% over wholesale, and customers accept this when itemized cleanly. Hidden markups are what generate complaints.
Use this template free
No PDF download. Send straight from WaffleInvoice.
Billed To
Madison Building Co.
maint@madisonbuilding.com
Notes
1 year warranty on parts and labor. Net 15 terms. Pay online or by check.
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