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Free Cleaning Estimate Template
Quote a one-time clean or a recurring contract without underpricing the job. List the rooms, the rate, and the schedule, then download a PDF.
Your Information (From)
Client (Prepared For)
Estimate Details
Line Items
Live Preview
Updates as you typeYour Business Name
Estimate
EST-001
Prepared For
Name
Date
June 13, 2026
Valid Until
30 days
| Description | Qty | Price | Total |
|---|---|---|---|
| Deep clean, 3 bed / 2 bath | 1 | $280.00 | $280.00 |
| Interior windows | 1 | $60.00 | $60.00 |
| Inside fridge and oven | 1 | $50.00 | $50.00 |
Notes
Estimate valid for 30 days. Recurring service available at a lower rate. Supplies included.
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What to put on a cleaning estimate
A cleaning estimate should make the scope unmistakable, because cleaning is where scope creep lives. Put your business details, the client and property address, an estimate number, date, and validity window, then list exactly what is included: the rooms, square footage or bed/bath count, and any add-ons like interior windows, inside the fridge, or baseboards. Spell out whether it is a one-time deep clean or recurring service, since the rate is different and clients will assume the cheaper one.
Common line items
Cleaning estimates usually break down like this:
- Base clean, priced by square footage or bed/bath count
- Deep-clean or move-out surcharge
- Add-ons: interior windows, inside fridge, inside oven, baseboards
- Recurring service rate, if offered
- Supplies, if not included in the base price
Turning an estimate into an invoice
Cleaning is repeat business, so the estimate is really the start of a relationship. Quote the one-time job, then offer a lower recurring rate to lock in weekly or biweekly service. For recurring clients, a recurring invoice that bills automatically each visit means you clean and get paid without sending a single new estimate after the first.
How to win more of the jobs you bid
The fastest way to lose money cleaning is to quote a flat rate for a house that turns out to be a disaster. Build the estimate around what you saw, and note that a first deep clean costs more than the recurring visits that follow. A free WaffleInvoice account converts the approved estimate to an invoice and runs the recurring billing so you stop quoting the same client over and over.
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Free Cleaning Estimate Template FAQs
How do I price a cleaning estimate?
Price by square footage or bed/bath count for a base clean, add surcharges for deep cleans and move-outs, and list add-ons separately. Quote a one-time rate and a lower recurring rate.
Should the first clean cost more?
Usually yes. A first deep clean takes longer than the recurring visits that follow, so price it higher and tell the client the ongoing rate is lower.
Do I include supplies in the estimate?
State it clearly either way. Most cleaners include supplies in the base rate, but note it so the client is not surprised.
Can I set up recurring billing for a cleaning contract?
Yes. Use the estimate for the first job, then a recurring invoice for ongoing visits. A free WaffleInvoice account bills automatically each visit.
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