🚚 Business Services
Free Trucking Invoice Template
Bill per mile or per load with fuel surcharge and detention on one clear freight invoice - and get paid (or factored) faster.
No credit card required. Free forever for unlimited invoices.
What to include
What goes on a Trucking invoice?
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Load and route details
Freight invoices must tie back to the load. Include the load or pro number, the origin and destination, the BOL number, and the rate confirmation so the broker’s accounts-payable team can match and pay without back-and-forth.
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Per-mile or per-load rate
State whether you bill per mile or a flat per-load rate, show the miles or the agreed line-haul, and list any accessorials. Clear math is what gets a freight invoice approved on the first pass.
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Fuel surcharge and accessorials
Fuel surcharge, detention, layover, lumper, and tarp fees are real money - itemize each one rather than rolling them into the line haul, and attach the documentation that supports them.
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POD, terms, and references
Brokers usually require a signed proof of delivery (POD) and the rate con before paying. Note your terms (Net 30 is common, faster if factored) and reference the load and BOL numbers on the invoice.
Pro tips
Trucking invoicing tips that get you paid faster
Always reference the load number, BOL, and rate confirmation - missing paperwork is the number-one reason freight invoices sit unpaid.
Itemize accessorials (detention, layover, lumper) separately; bundling them into the line haul gets them disputed or cut.
Attach the signed POD to the invoice - most brokers will not release payment without it.
If you factor invoices, make sure the remit-to and notice-of-assignment details are correct so the factor gets paid directly.
Save your common lanes and per-mile rate as reusable line items to invoice each completed load in seconds.
FAQs
Common questions about trucking invoices
What should a trucking invoice include?
A trucking invoice should include your carrier details, the broker/customer, the load or pro number, origin and destination, the per-mile or per-load rate, fuel surcharge and accessorials, references to the BOL and rate confirmation, payment terms, and a signed POD.
How do owner-operators bill - per mile or per load?
Both are common. Many run on a flat per-load rate agreed in the rate confirmation; others bill per mile. State the method clearly and show the miles or agreed line haul on the invoice.
What are accessorial charges?
Accessorials are extra fees beyond the line haul - detention, layover, lumper, tarping, and similar. List each on its own line with supporting documentation so brokers approve them.
Is the trucking invoice template free?
Yes. Create and send unlimited freight invoices free with WaffleInvoice, download PDFs, and upgrade only for Pro features like online payments and reminders.
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Billed To
Midwest Freight Brokers
ap@midwestfreight.com
Notes
Net 30. Please reference Load #4471 and the BOL with payment. Rate confirmation and signed POD attached. Pay by ACH using the link above.
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