🖋️ Business Services
Free Notary Invoice Template
Bill per notarial act, loan signing, and travel on a clean notary invoice - and get paid online the same day.
No credit card required. Free forever for unlimited invoices.
What to include
What goes on a Notary invoice?
🖋️
Notarial acts and per-act fees
Notary fees are often regulated per act by your state. List the number of notarizations and your per-act fee so the charge is transparent and compliant with state maximums.
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Loan signing or service fee
For signing agents, the signing package (the document set) is usually a flat fee separate from individual acts. List it clearly, along with print/scan-back if included.
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Travel and convenience fees
Mobile notaries bill travel separately from notarial acts (which may be capped). Show your travel/convenience fee on its own line so it’s clearly distinct from the regulated act fee.
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Terms and references
For title/escrow clients, reference the signing or file number and set terms (due on receipt or Net 15). Add a card or ACH link so companies can pay quickly.
Pro tips
Notary invoicing tips that get you paid faster
Separate your travel/convenience fee from per-act notarial fees - act fees may be capped by your state, but travel usually isn’t.
For loan signings, bill the signing package as a flat fee and note whether print and scan-backs are included.
Reference the title/escrow file or signing number on the invoice so the company can match it to the order.
Send the invoice the same day with a pay link; signing-service companies process clean, referenced invoices fast.
Save your standard signing fee and per-act rate as reusable line items to invoice each appointment in seconds.
FAQs
Common questions about notary invoices
What should a notary invoice include?
A notary invoice should include your details, the client, the number of notarial acts and per-act fee, any loan-signing package fee, travel/convenience fee, a reference to the signing or file number, the total, and payment terms.
Can notaries charge a travel fee?
Yes. While per-act notarial fees may be capped by your state, mobile notaries generally can charge a separate travel or convenience fee. List it on its own line so it’s distinct from the act fee.
How do loan signing agents bill?
Signing agents usually bill a flat signing fee for the document set, sometimes plus per-act fees, and note whether printing and scan-backs are included.
Is the notary invoice template free?
Yes. Create and send unlimited notary invoices free with WaffleInvoice, download PDFs, and upgrade only for Pro features like online payments.
Use this template free
No PDF. No signup hassle. Just send.
Billed To
Sunrise Title & Escrow
ap@sunrisetitle.com
Notes
Due on receipt. Per-act fees comply with state maximums. Print/scan-back included. Pay by card or ACH using the link above - thank you!
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