📦 Personal Services
Free Moving Company Invoice Template
Bill hourly crew time, truck, and materials on a clear moving invoice - and collect payment the day of the move.
No credit card required. Free forever for unlimited invoices.
What to include
What goes on a Moving invoice?
📦
Crew size and hours
Most moves bill by labor-hour (number of movers times hours on the job). Show the crew size and total hours so the customer can see how the labor charge is calculated - it’s the heart of a moving invoice.
🚚
Truck, mileage, and fuel
List the truck/transport fee and any mileage or fuel separately from labor. For long-distance moves, weight or distance may drive the price, so spell out the basis.
🧰
Packing materials and add-ons
Boxes, tape, wrap, wardrobe boxes, and specialty handling (pianos, safes, stairs) are add-ons. Itemize them so the total is transparent and the customer isn’t surprised.
💳
Terms and valuation
State that payment is due on completion, note any minimum hours, and mention valuation/insurance options. Add a card or ACH link so customers can pay before the crew leaves.
Pro tips
Moving invoicing tips that get you paid faster
Bill by labor-hour (movers x hours) and show the math; it’s the clearest way to justify the total on an hourly move.
Set and state a minimum number of hours so short jobs still cover your crew’s time.
Itemize stairs, long carries, and specialty items (pianos, safes) as add-ons - they’re real labor and shouldn’t be free.
Collect payment on completion with a card link before the truck pulls away; chasing a mover’s invoice after the fact is hard.
For long-distance moves, note whether pricing is by weight or distance so the customer understands the basis.
FAQs
Common questions about moving invoices
What should a moving invoice include?
A moving invoice should include your company details, the customer and move date, crew size and hours, the hourly labor rate, truck and mileage, packing materials and add-ons, any minimum hours, the total, and payment terms.
How do movers calculate the bill?
Local moves are usually billed by labor-hour (number of movers times hours), plus a truck fee and materials. Long-distance moves are often priced by weight or distance instead.
Should movers charge a minimum?
Most do. Stating a minimum number of hours on the invoice ensures short jobs still cover crew and travel time.
Is the moving company invoice template free?
Yes. Create and send unlimited moving invoices free with WaffleInvoice, download PDFs, and upgrade only for Pro features like online payments and reminders.
Use this template free
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Billed To
Hannah Cole
hcole@email.com
Notes
Due on completion. Hourly rate billed per labor-hour (movers x hours). Valuation/insurance options available on request. Pay by card or ACH using the link above.
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