❤️ Nonprofit
Free Donation Receipt Template
Give donors a tax-ready acknowledgment of their gift — amount, date, and nonprofit details documented.
No credit card required. Free forever for unlimited receipts and invoices.
What to include
What goes on a donation receipt?
🏛️
Nonprofit name and tax status
State your organization’s legal name and 501(c)(3) (or local equivalent) status with EIN. Donors need this to claim a tax deduction.
💝
Donation amount and date
Record the exact amount and the date the gift was received. For non-cash gifts, describe the item rather than assigning a value.
📜
Goods-or-services statement
Include the required line stating whether the donor received anything in return. "No goods or services were provided" is what makes the full amount deductible.
🙏
A thank-you and fund designation
Acknowledge the gift warmly and note which fund or program it supports. It is good stewardship and encourages repeat giving.
Pro tips
Donation Receipt tips that keep your records clean
Include your EIN and 501(c)(3) status on every receipt so donors can substantiate their deduction.
Always add the "no goods or services were provided" statement when that is true — it is required for full deductibility in the US.
Send a written acknowledgment for any single gift of $250 or more; the IRS requires it for the donor to deduct.
For non-cash donations, describe the item but let the donor determine its value — nonprofits should not assign one.
Send receipts promptly and keep copies; a year-end giving summary is a thoughtful extra for recurring donors.
FAQs
Common questions about donation receipts
What is a donation receipt?
A donation receipt is a written acknowledgment a nonprofit gives a donor confirming a charitable contribution. It records the amount, the date, the organization’s tax-exempt details, and whether anything was provided in return, so the donor can claim a tax deduction.
What should a donation receipt include?
A donation receipt should include the nonprofit’s name and EIN, its 501(c)(3) status, the donor’s name, the donation amount and date, a statement of whether goods or services were provided in exchange, and a thank-you.
Are donation receipts required by the IRS?
In the US, donors need a written acknowledgment from the charity to deduct any single contribution of $250 or more. Providing receipts for all donations is best practice and helps donors substantiate their gifts at tax time.
How do I value a non-cash donation on a receipt?
Describe the donated item on the receipt but do not assign it a dollar value — that is the donor’s responsibility. The nonprofit acknowledges what was received; the donor determines fair market value for their own tax return.
Use this template free
Fill in, mark paid, and send in seconds.
Received From
Thomas Nguyen
thomas.nguyen@email.com
Notes
Riverside Community Foundation is a 501(c)(3) organization, EIN 00-0000000. No goods or services were provided in exchange for this contribution. Keep this receipt for your tax records.
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